The Fall 2026 Course Schedule deadline is approaching. Please finalize your schedule.

Good afternoon,

As a reminder, this Sunday, March 22nd, is the deadline for you to enter any course schedule changes into CLSS for the Fall 2026 schedule.

Next week, we will lock CLSS so that all sections still in a workflow queue can make it through the pertinent workflows. After all sections have made it through, we will reopen CLSS for any last-minute changes before the ESTHER Course Registration Request Process opens on 3/27. After the Request Process opens, until the start of the semester, you will still be able to make minor changes to your schedule (e.g., adding individual sections, changing instructors, changing final exam information).

Important Information About the Upcoming Weeks

• While the ESTHER Course Registration Request Process is open, until it is processed (3/27– 4/13), you will not be able to change meeting times in CLSS for any section or cancel a section if a student has entered them as a registration request. Additionally, you will be restricted in what you can do in CLSS for these sections (and sections that have actual enrollment). You will not be able to change: instructional method, meeting time, part of term (session), status (from active to canceled), and waitlist information.
  • If you need to change one of these before 4/13, contact registrar@rice.edu to determine the appropriate steps.
  • If you need to change one of these and it is on or after 4/13, you will need to cancel the course by following these steps:
    • Email registrar@rice.edu with the request to cancel the course. (If students are to register for another section, please include the information for that new section.) Once the Office of the Registrar (OTR) receives the request, we will promptly cancel the course, drop the students, and send email notifications to affected students.
    • If no registration exists, the department may cancel the course directly in CourseLeaf CLSS.
• Very important: Please review any and all enrollment caps on all sections (especially cross-listed courses), whether cross-listed with other departments or UG/GR Equivalents. Many of you added sections that were not cross-listed, and our office cross-listed them for you. We want you to make sure the max enrollment caps are set up the way you want them set up. Some of the caps are a little off because the cross-listing was not taken into consideration when the sections were added. If you do not review the caps, you may have problems during registration (e.g., over or under-enrollment). Because it is not possible for us to know what these caps really should be, it is your responsibility to make sure the caps are correct. Please remember that the LEAD department must notify all cross-listed departments when adding new sections. 

Classrooms - IMPORTANT INFORMATION

Please review the room attributes you’ve submitted for your sections to ensure we have the correct information for them. You can see the room attributes for all your sections at one time by using the Export-->CSV function from your schedule. All room attributes and requests should have been added by now, but please review and correct them as necessary, with all changes being made no later than April 3rd.

Several time blocks are full

The supply of OTR Scheduled Classrooms for Fall 2026 during the following time blocks have been exhausted:

OTR Course/Classroom Scheduling Team

Jean Tarrats

Associate Registrar

713-348-8041

jt78@rice.edu

Ryan Allen

Registrar Specialist

713-348-8052

ra161@rice.edu

Chris Higgins

Classroom and Scheduling Manager

713-348-8026

chiggins@rice.edu

Questions? Contact the Office of the Registrar at registrar@rice.edu