Good morning,
As a reminder, this Sunday, October 27th is the deadline for you to enter any course schedule changes into CLSS for the Spring 2025 schedule.
Next week, we will lock CLSS so that all sections still in a workflow queue can make it through the pertinent workflows. After all sections have made it through, we will reopen CLSS for any last-minute changes before the ESTHER Course Registration Request Process opens on 11/1. After the Request Process opens until the start of the semester, you will still be able to make minor changes to your schedule (e.g., adding individual sections, changing instructors, changing final exam information).
Important Information About the Upcoming Weeks
- While the ESTHER Course Registration Request Process is open until it is processed (11/1 – 11/18), you will not be able to change meeting times in CLSS for any section or cancel a section if a student has entered them as a registration request. Additionally, you will be restricted with what you can do in CLSS for these sections (and sections that have actual enrollment). You will not be able to change: instructional method, meeting time, part of term (session), status (from active to canceled), and waitlist information.
- If you need to change one of these before 11/18, contact registrar@rice.edu.
- If you need to change one of these and it is on or after 11/18, you will need to: 1) drop max enrollment to 0; 2) create a new section with the correct information; 3) notify all students to drop the section and register for the new section; 4) cancel the incorrect section after all students have dropped.
- Please review the room attributes you’ve submitted for your sections to ensure we have the correct information for them. You can see the room attributes for all your sections at one time by using the Export-->CSV function from your schedule. All room attributes and requests should have been added by now, but please review and correct them as necessary, with all changes being made no later than 11/8.
- Very important: Please review any and all enrollment caps on all sections (especially cross-listed courses), whether cross-listed with other departments or UG/GR Equivalents. Many of you added sections that were not cross-listed, and our office cross-listed them for you. We want you to make sure the max enrollment caps are set up the way you want them set up. Some of the caps are a little off because the cross-listing was not taken into consideration when the sections were added. If you do not review the caps, you may have problems during registration (e.g., over or under-enrollment). Because it is not possible for us to know what these caps really should be, it is your responsibility to make sure the caps are correct. Please remember that the LEAD department must notify all cross-listed departments when adding new sections.
Meeting Time Restrictions Lifted
Several sections that were scheduled to be offered in time slots that were already depleted of OTR controlled rooms have been canceled. Because of this, we have reopened the following times for you to schedule sections:
- Monday-Wednesday 2:00 pm‐2:50 pm
- Tuesday 2:30 pm‐3:45 pm
- Thursday 1:00 pm‐2:15 pm (Tuesday 1:00 pm‐2:15 pm is still locked)
What this means for you:
- If you would like to request a room for one of these slots either by creating a new section or moving a section from a departmentally controlled room to an OTR controlled room, you have until Sunday, October 27th to submit these sections through CLSS. Any section scheduled in any of these three time slots and using an OTR controlled room will be placed on hold in the OTR Rooms step of the workflow.
- If you wish to change the time of a section to one of these slots, you can update the meeting time.
- If the section is already scheduled in any of those three time slots and you wish to change the room type to OTR controlled room, you can update the room accordingly.
The Office of the Registrar will process all requests during the week of October 28th and will notify the department of the approval or denial of each request. Please note that the number of available OTR controlled rooms is limited, so we cannot guarantee that your request will be approved. The Office of the Registrar will evaluate each request based on various criteria, including course demand and maximum enrollment, among others.
Upcoming Dates
- 11/1/2024: Course Schedule published
- 11/1/2024: ESTHER Course Request Period opens
- 11/18/2024: Registration begins
For more information about Spring 2025 Course Scheduling, please visit the Spring Semester 2025 Course Scheduling page.
Thank you all for your work this semester. If you have any questions or concerns, please don’t hesitate to contact John Martinez or Jean Tarrats.
Thank you,
Office of the Registrar
